Privacy Policy

1. Who We Are

This website is operated by:

Violence Prevention Network USA, Inc.

2681 Sidney Street

Pittsburgh, PA 15203

United States

Email: [email protected]

Violence Prevention Network USA, Inc. is a U.S.-based nonprofit organization working to prevent violence and support individuals, professionals, and communities affected by extremism and related forms of violence.

2. Scope of This Policy

This Privacy Policy applies to personal information collected through the VPN USA website, including information submitted through:

• Training registration and application forms
• Job and internship application forms
• Newsletter subscription forms
• Other website forms that link to this Privacy Policy

It also applies to information you send to us by email after finding our contact information on the website.

VPN USA does not collect client intake information, case records, or referrals through website forms.

3. Information We Collect

Training Registrations and Applications

When you register for or apply to participate in a training, we may collect information such as:

• Your name
• Email address
• Telephone number
• Organization
• Professional role
• City, state, or location
• Training interests
• Responses to application questions
• Other information you choose to provide

Job and Internship Applications

When you apply for a job or internship, we may collect:

• Your name and contact information
• Résumé and cover letter
• Education and employment history
• Qualifications and professional experience
• References
• Work-authorization information
• Other application materials you choose to submit

Please do not include sensitive personal information in an application unless it is relevant and specifically requested.

Newsletter Subscriptions

When you subscribe to our newsletter, we collect your email address and any other information requested on the subscription form.

You may unsubscribe at any time by using the unsubscribe link in a newsletter or by contacting us.

Email Communications

Our website provides email addresses that visitors may use to contact VPN USA.

When you send us an email, we receive your email address and the information contained in your message, together with any attachments or other information you choose to provide. We use that information to review and respond to your inquiry.

VPN USA does not collect client intake information or case records through the website. Please do not send highly sensitive case information, confidential records, or emergency reports through ordinary email unless a VPN USA staff member has specifically requested the information and provided an appropriate communication method.

Information Collected Automatically

When you visit the website, NationBuilder and other service providers may automatically collect limited technical and usage information, such as:

• Internet Protocol address
• Browser and device type
• Operating system
• Pages visited
• Date and time of access
• Referring website
• General location derived from an Internet Protocol address
• Information about how visitors interact with the website

This information may be collected through cookies and similar technologies.

4. NationBuilder

Our website is hosted and managed through NationBuilder, a website, communications, and constituent-management platform operated by 3dna Corp.

Information submitted through our website forms may be stored and processed through NationBuilder on our behalf. NationBuilder may also collect technical and usage information when visitors interact with the website.

NationBuilder processes information according to its own contractual obligations and privacy practices. Its privacy policy is available on the NationBuilder website.

VPN USA determines how information submitted through our website is used for VPN USA’s organizational purposes.

5. How We Use Information

We may use personal information to:

• Review and administer training applications and registrations
• Communicate with training applicants and participants
• Review job and internship applications
• Communicate with applicants
• Send newsletters and organizational updates
• Respond to emails and general inquiries
• Maintain organizational and administrative records
• Operate, secure, and improve the website
• Understand general website traffic and usage
• Prevent fraud, misuse, or security incidents
• Comply with legal, contractual, grant, tax, employment, or recordkeeping obligations

We do not sell personal information.

6. How We Share Information

We may share personal information with:

Service Providers

We use service providers to support our website and operations. These may include providers of:

• Website hosting and content management
• Constituent and contact management
• Email and newsletter delivery
• Cloud storage and business email
• Information technology and security
• Website analytics
• Professional, legal, or administrative services

NationBuilder is our primary website and website-form service provider.

Service providers may process information only as needed to perform services for us and subject to their contractual and legal obligations.

Legal and Safety Reasons

We may disclose information when reasonably necessary to:

• Comply with applicable law, legal process, subpoena, or court order
• Respond to a lawful government request
• Protect the rights, property, security, or safety of VPN USA or others
• Investigate suspected fraud, misuse, or security incidents
• Establish, exercise, or defend legal claims

Organizational Changes

Information may be transferred as part of a merger, restructuring, transfer of programs, or similar organizational change, subject to applicable law.

7. Cookies and Website Analytics

NationBuilder and other service providers may use cookies and similar technologies to operate the website, remember preferences, maintain security, and understand how visitors use the website.

These technologies may collect information such as:

• Browser and device information
• Internet Protocol address
• Pages viewed
• Referring website
• Dates and times of visits
• Website interactions

You can generally control cookies through your browser settings. Disabling some cookies may affect the functioning of the website.

8. Email and Newsletter Choices

You may unsubscribe from newsletters and promotional communications by using the unsubscribe link included in the message.

Even after unsubscribing, we may send nonpromotional communications related to a training registration, application, inquiry, or other existing relationship.

9. Data Retention

We retain personal information for as long as reasonably necessary for the purpose for which it was collected.

For example:

• Training records may be retained for administration, reporting, grant, or program-evaluation purposes.
• Job and internship applications may be retained for the recruitment process and for a reasonable period afterward.
• Newsletter information is retained until you unsubscribe or we no longer need it.
• Email correspondence may be retained as needed to respond to inquiries and maintain appropriate organizational records.

We may retain information for a longer period when required for legal, tax, grant, contractual, insurance, employment, or security purposes.

10. Data Security

We use reasonable administrative, technical, and organizational safeguards designed to protect personal information.

However, no website, email system, or online storage method can be guaranteed to be completely secure.

Please do not submit unnecessary sensitive information through website forms or ordinary email.

11. Your Privacy Choices

You may contact us to request that we:

• Correct inaccurate personal information
• Update your contact information
• Remove you from newsletter communications
• Delete personal information where appropriate
• Provide information about personal information we maintain about you

We may need to verify your identity before responding. We may also retain information where necessary for legal, security, employment, grant, contractual, or recordkeeping purposes.

Privacy rights may vary depending on your state of residence and whether a particular law applies to VPN USA.

To submit a request, email:

[email protected]

Please use “Privacy Request” as the subject line.

12. Children’s Privacy

Our website is not directed to children under 13, and we do not knowingly collect personal information from children under 13 through the website.

If we learn that a child under 13 has submitted personal information through the website without appropriate parental involvement, we will take reasonable steps to review and, where appropriate, delete it.

13. Third-Party Links

The website may contain links to websites operated by other organizations.

VPN USA does not control and is not responsible for the content, security, or privacy practices of third-party websites. We encourage visitors to review the privacy policies of those websites.

14. Changes to This Policy

We may update this Privacy Policy when our website, services, technology, or legal obligations change.

The updated policy will be posted on this page with a revised “Last updated” date.

15. Contact Us

For questions about this Privacy Policy or VPN USA’s privacy practices, contact:

Violence Prevention Network USA, Inc.

2681 Sidney Street

Pittsburgh, PA 15203

United States

Email: [email protected]